Party Supply List / Party Planning / Birthday Party Who doesn’t love a party? While enjoying a party is easy, party planning is different.
Party planning involves organizing and coordinating various aspects of a social event, such as the guest list, invitations, venue, decorations, food and beverages, entertainment, and transportation. It may also include coordinating with vendors and managing a budget. The planner should have an idea of the event’s theme, style, and desired atmosphere to plan and execute the event effectively.
Want help planning your party or event? To simplify the party planning process, we have developed the following Party Supplies list that you can use as a reference!
Plan the perfect party! Whether you know exactly what you want, have a color scheme in mind, or are still looking for some inspiration, we have a smart list of party supplies you’ll need to make your next upcoming party perfect and the best!
Party Planning Checklist
Planning a party can be very stressful; there’s so much to organize, and if you wait until the last minute, it’s easy to forget important party essentials.
To get started planning a party, consider the following steps:
- Set a date and time for the party.
- Decide on a theme or style for the party.
- Create a guest list and send out invitations.
- Choose a venue that fits the size of your guest list and the party’s theme.
- Plan the decorations, food, and beverages.
- Plan the entertainment, such as music, games, or a special activity.
- Coordinate with vendors, such as caterers, bakers, or entertainers.
- Set a budget and stick to it.
- Create a schedule for the party day and assign tasks to friends or family members who can help.
- Make sure to include the birthday person in the planning process as much as possible and make sure they are comfortable with everything.
Remember that planning a party can be overwhelming, so don’t hesitate to ask for help or delegate tasks to others. The most important thing is that the birthday person has a great time.
This Smart list of Party Supplies for Your Next Event is meant to help you not forget any important items in your list, whether you own, borrow, purchase or rent items, to make your party turn out to be the best!
Everyone has the same questions
What supplies are needed for a party?
How do you plan a party checklist?
How do you throw a good party?
How do I organize my home party?
Are you planning a Birthday Party? Graduation party? Baby Shower Party? Gender Reveal party? Super Bowl Party? Valentine’s Day event?
The Ultimate Party Supplies Checklist to plan the perfect bash!
Design your upcoming party cards and stationery with various custom templates and favorite invitation designs.
Customizable Party invitations & announcements of all sizes.
Create Free Invitation for The Big Game, Birthday for Kids, Girl’s Night, Mardi Gras, Valentine’s Day, and Baby Shower
Party Invitations: paper or email
Thank You Notes
Thank You Notes Cheap Thank You Notes
A handwritten note of appreciation after a party or event can help you seal a deal or express gratitude for a heartfelt gesture.
Thankfully, we’ve found the perfect modern designs from business chic to whimsical floral—to cover all your note-writing needs with flair.
Balloons, helium, ribbons
Party Crepe Paper Streamers, confetti, garland
Wall Decorations, Cutouts
Party favors, treat bags/boxes Tote Bags Party Goodie Treat Bag
Tent, umbrellas, backdrops, stage
Bounce house, entertainment
candy, mask, stick
Tables (for guests & buffet)
Chairs, chair covers, chair cushions
Party Cups Costco has Specials Regularly
Flatware dinner fork, dinner spoon, butter knife, teaspoon, salad/dessert fork
Beverage & Luncheon/Dinner Napkins
Serving platters, trays, bowls
Cake & Dinner Plates
Tablecloths: Best Option Dollar Store $1 Tablecloths
Favor Bags/Boxes and Favor Items
Party Favor Bags Assorted Color’s
Paper Rainbow Party Favor Bags with Handle-Assorted Colors
Birthday Cake Order >> Confirm Day Before >> Pick up
Warming trays, cold food ice trays
Clean-Up Products: Clorox Disinfecting Wipes Value Pack, Bleach Free Cleaning Wipes
Lysol All Purpose Cleaner Kills 99.9 percentage of Viruses and Bacteria
First Aid Kit for Minor Wound Care with Assorted Adhesive Bandages, Ideal for Party & On-the-Go
What supplies do I need for a birthday party?
Having these items on hand will help make your birthday event go as smoothly as possible:
- A birthday cake
- Entertainment rentals. Magicians, bouncy castles, and karaoke machines are popular.
- Party favors
- Food and beverage party supplies: Everything from serving platters to cups.
- Birthday Party Invitations
- Birthday Signage: Direct guests towards your private venue and clearly mark parking areas.
- Balloons: A classic birthday party decor item
- Tables and chairs
- Tablecloths, centerpieces, streamers
How do you organize a birthday party at home?
Stay Organized with a Birthday Party Planning Timeline:
When to send invitations, schedule, and do other party tasks, Follow this timeline for the weeks and days leading up to the birthday party!
4 Weeks Before the Party!
Sit down with your child and choose a party theme
Set a birthday party date
Set a budget
Write up a guest list
Begin shopping for gifts for the birthday kid
3 Weeks Before the Party
Shop for party supplies, party decorations, and items needed to make the favors. (plates, napkins, cups, dinnerware, toothpicks, matches, or candles)
2 Weeks Before the Home Party
Make or buy party favors
Settle on a menu
Order the birthday cake (lead time depends on the bakery)
A Week Before the Party
Call any invitees who haven’t RSVP’d.
Confirm the entertainer, if any.
Wrap birthday gifts
Day Before the Party
Charge the camcorder and camera batteries.
Rent any movies that’ll be showing at the party.
Clean the party area.
Do any party decorations, such as hanging streamers and banners at this time?
Confirm the cake order with the bakery.
The Morning of the Party
Confirm food arrangements (pizza delivery)
Finish any other food prep work.
Drop off the pet at a neighbor’s or friend’s house
Pick up balloons, if using, and the cake, if ordering.
Complete the decorating of the party area.
Set up the games or other activities.
Put out the party favors.
Place a sign in the yard or tie balloons to the front door to help guests find the house.
Party Entertainment Ideas
If your upcoming event entertainment budget doesn’t allow for a celebrity show, consider small ways to entertain like these ideas.
- Sand Artist
- Electrical Parade
- Video Mapping and Dancers
- Light Walkers on Stilts
- Human Topiaries
- Band in Boxes
- Cultural Parade
- Electricity Show
- Coffee Artist
What are the different types of parties?
Popular Parties: Baby Shower, Gender Reveal, Adult Birthday, Baseball, Football
- Birthday party
- Surprise party
- Dinner party
- Garden party
- Cocktail party
- Tea party
- Dances and balls
- Block party
- Costume or fancy dress party
- Christmas caroling party
- Parties for teenagers and young adults
- Pool party
- Singles dance party and mixer
- Fundraising party
- Graduation party
- Marriage-related parties
- Housewarming party
- Welcome party
- Farewell party
- Cast party